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Annotation is the process of text editing in which the editor tries to give more information about a specific text portion or a word.
E.g. in an hypothetical letter written by Roberto Bellarmino to Claudio Acquaviva in 1599, we could find a text like this

Thanks for your letter and bring my greetings to the Pope.

This text brings two pieces of information:

  1. the existence of a letter sent by Acquaviva to Bellarmino, to which Bellarmino is answering
  2. the reference to a not better specified 'Pope'

To help the readers to understand the text, in a traditional printed edition the editor would add a footnote to outline his knowledge about these points; it is possible to add footnotes also here, anyway annotation is a more powerful way to give and organize information. Somehow annotation looks more like a traditional indexing process, with the difference that

Coming back to our hypothetical letter, let's see how to annotate.

Edit and select the annotation toolbar

By clicking on 'Edit' we enter in the edit mode. On the top of the edit window, we can select different toolbars: Advanced, Special characters, Help, Edition and Annotation. To start annotation, select the Annotation toolbar. The top of the edit window will look like this: Annotation toolbar.png

Annotation toolbar

Within the annotation toolbar there are several buttons divided in two sections, Entities and Other. Each button allows to annotate different things.


  • Icon Users.png Name: used to annotate names of people (e.g. Roberto Bellarmino, Claudio Acquaviva etc.) or institutions (e.g. Congregation fo the Index etc.);
  • Icon Placeholder.png Place: used to annotate geographical places (e.g. Roma, Montepulciano etc.) and physical places (e.g Church of Saint Ignatius, Basilica of the Holy House of Loreto etc.)
  • Icon work.png Work: used to annotate references to printed or manuscript works that are univocally identified;
  • Icon object.png Object: used to annotate objects like scientific instruments;
  • Icon term.png Concept: used to annotate concepts (e.g. novitas, heresy, censorship etc.)
  • Icon language.png Language: used to annotate languages.


  • Icon Chat.png Marginalia: used to annotate printed or manuscript marginalia;
  • Icon Image.png Image: used to annotate the presence of any kind of graphical apparatus on a page.